Manager Executive Assistants People
CohereVisit Cohere website
Toronto-founded enterprise AI company building foundation models, agentic AI, enterprise search, and private deployment products.
Toronto, Canada
About Cohere
Cohere provides enterprise-focused AI models and end-to-end products, including North for agentic workplace AI, Compass for enterprise search, and models for generation and retrieval. It supports private, VPC, and on-premises deployment options.
Skills
About the Role
You will support the SVP of People by managing calendars, meetings, travel, logistics, expenses, and strategic priorities. You will lead part of the Executive Assistant function through one-to-ones, performance management, career development, collaboration, and operational improvement.
Requirements
- 7+ years of Executive Assistant or equivalent experience
- 2+ years managing a high-performing administrative team
- Experience partnering with senior leaders in a fast-paced, innovative environment
- Strong written and verbal communication skills
- Ability to communicate with C-level stakeholders
- Experience with Slack, Google Calendar, Google Sheets, and Google Slides
- Stakeholder relationship-management experience
Responsibilities
- Manage the SVP of People’s schedule, calendar, meetings, and commitments
- Coordinate internal and external meetings and supporting documentation
- Oversee travel arrangements, accommodations, logistics, schedules, and expense reconciliation
- Drive cross-functional initiatives that improve executive productivity and effectiveness
- Partner with department leads on strategic planning and priority management
- Manage Executive Assistant operations, one-to-ones, performance management, and career development
- Promote collaboration, communication, and efficiency across the broader Executive Assistant function
- Identify process improvements and proactively support leadership productivity
- Coordinate special projects, team events, and community-building activities
- Communicate with internal and external stakeholders confidentially
Benefits
- Weekly lunch stipend of $75/£75 or local-currency equivalent
- Health and dental benefits, including a mental-health budget
- RRSP matching, 401K, and Pension Scheme
- Parental leave top-up for up to 6 months
- Arts and culture, fitness and wellness, quality-time, and workspace-improvement credits
- Education and learning stipend
- Six weeks of paid vacation
- Budget for travel to other offices and an annual company offsite
- Daily lunch program, snacks, and community events for office-based employees
- Co-working benefit for employees not near an office
- $500 home-office stipend