Executive Assistant to the Chief Executive Officer
Flow Traders is a global technology-enabled multi-asset liquidity provider and market maker.
About Flow Traders
Flow Traders provides continuous on-exchange and off-exchange liquidity across exchange-traded products, fixed income, FX, commodities, and digital assets using proprietary trading technology. Its digital-assets business, active since 2017, includes crypto ETP market making, OTC trading, liquidity provision, and DeFi connectivity.
Skills
Candidate Availability
Required and preferred rules are kept separate and reflect the wording in the original posting.
About the Role
You will provide high-level administrative and strategic support directly to the CEO at the Amsterdam HQ. You'll take full ownership of a complex, fast-moving schedule, coordinate internal and external engagements, and anticipate needs before they arise. You'll manage the calendar and international travel, prepare the CEO for meetings, support board meetings and offsites, handle confidential information with discretion, and manage expenses and approvals.
Requirements
- Minimum of 5 years working experience as an Executive Assistant
- Extensive experience supporting a CEO, C-suite or Management Board executive, ideally in financial services, trading or another fast-paced international environment
- Exceptional calendar management, organisation and prioritisation skills
- Highly proactive and solutions-oriented with excellent judgement
- Strong interpersonal and communication skills
- High level of discretion, integrity and professionalism
- Ability to manage shifting priorities and work under pressure
- Strong attention to detail, ownership and follow-through
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration and AI platforms (Claude, Copilot, SharePoint)
- Excellent written and verbal communication skills in English; additional languages are a plus
- Comfortable working 5 days a week in the office and working flexible hours
Responsibilities
- Manage the CEO's complex calendar, communications and international travel across multiple time zones
- Act as a trusted gatekeeper, prioritising competing demands
- Coordinate senior-level meetings, business trips and roadshows, including agendas, itineraries, logistics and briefing materials
- Anticipate scheduling conflicts and changing priorities and resolve issues proactively
- Prepare the CEO for meetings by coordinating agendas, pre-reads, presentations and other materials
- Act as liaison between the CEO, Management Board, internal teams and external stakeholders
- Handle confidential and sensitive information with discretion
- Support board meetings, offsites and strategic or cross-functional projects
- Manage expenses, invoices and approvals
- Work closely with other Executive Assistants to provide seamless support and coverage
- Provide flexibility and responsiveness outside standard working hours when required
Benefits
- Flow Academy and opportunities to attend domain-related conferences
- Daily catered lunch, great coffee, and a fully stocked kitchen and snack bar
- In-house Bar and Lounge with arcade, table tennis, billiards, and game consoles
- Company boat
- In-house gym and sessions with personal trainer
- Bi-weekly massages
- Annual company trip and a variety of events throughout the year
- Global rotations across offices worldwide
- Annual discretionary profit share