Executive Assistant Marketing
Shield AI is a U.S. defense-technology company developing AI-powered autonomy software and autonomous aircraft for military and allied operations.
Funding history
Investors
About Shield AI
Shield AI builds Hivemind, an end-to-end AI-pilot and mission-autonomy software platform for resilient operations in GPS- and communications-denied environments, alongside aircraft and simulation products including V-BAT, X-BAT, and Aechelon.
Skills
Candidate Availability
Required and preferred rules are kept separate and reflect the wording in the original posting.
About the Role
You will provide executive support to the CMO and marketing leaders by managing calendars, meetings, travel, budgets, expenses, documents, and events. You will track actions, prepare presentations, handle confidential information, coordinate stakeholders, and provide occasional on-site event and travel support.
Requirements
- 5+ years of executive assistant, administrative, or related experience supporting C-level executives
- Experience partnering with senior executives in demanding, fast-paced environments
- Experience managing complex calendars, travel, executive meetings, and competing priorities
- Experience preparing executive presentations and business documents using PowerPoint
- Experience coordinating leadership meetings, agendas, action items, and follow-up
- Proficiency with Microsoft Office Suite, Google Workspace, Slack, Microsoft Teams, calendaring systems, and video-conferencing platforms
- Ability to manage confidential information with discretion
- Willingness to travel occasionally
Responsibilities
- Manage complex multi-time-zone calendars for the CMO
- Coordinate meetings, executive reviews, offsites, and customer engagements
- Manage agendas, logistics, notes, action items, and follow-up activities
- Support marketing leaders with scheduling, travel, and administration
- Track departmental budgets, purchase requests, invoices, and expense reports
- Coordinate logistics for team meetings, events, visits, and initiatives
- Prepare and edit presentations, reports, communications, and business documents
- Coordinate domestic and international executive travel
- Provide on-site support at events, customer meetings, trade shows, and conferences
- Handle confidential information with discretion
- Mentor executive assistants and provide C-suite backup support
Benefits
- Bonus
- Equity