Executive Assistant
Vapi is a developer platform for building, deploying, and improving voice AI agents.
San Francisco, United States
Funding history
About Vapi
Vapi provides voice-agent infrastructure and orchestration across transcription, language models, and text-to-speech, including telephony, real-time monitoring, scaling, and conversation-flow tooling.
Skills
Candidate Availability
Required and preferred rules are kept separate and reflect the wording in the original posting.
About the Role
You will support the CFO, Finance organization, and VP of Sales with calendars, scheduling, travel, expenses, meeting logistics, and executive communications. You will coordinate leadership, board, and investor meetings, maintain operational processes, drive cross-functional projects, and handle confidential information with discretion.
Requirements
- 3+ years supporting VP-level or executive leaders
- Google Workspace proficiency
- Slack proficiency
- Notion proficiency
- DocuSign proficiency
- AI productivity tools proficiency
- Written communication
- Verbal communication
- Confidential-information handling
Responsibilities
- Manage calendars, scheduling, travel, and meeting logistics
- Build relationships with finance and cross-functional partners
- Manage expenses and executive communications
- Coordinate leadership, board, and investor meetings
- Coordinate finance planning cycles
- Own finance operational processes
- Drive cross-functional projects
- Improve operational workflows
- Handle confidential information with discretion
Benefits
- Equity ownership
- Medical, dental, and vision coverage
- Quarterly off-sites
- Flexible time off
- Catered meals
- Transportation
- Gym
- USD 10,000 annual learning and development budget