Executive Assistant
Glean is an enterprise AI platform that connects company knowledge and systems to provide permission-aware search, AI assistance, and agents.
Funding history
About Glean
Glean develops enterprise Work AI software. Its platform provides enterprise search, a conversational AI assistant, and tools to build, govern, and orchestrate AI agents using a company’s connected data and permissions.
Skills
Candidate Availability
Required and preferred rules are kept separate and reflect the wording in the original posting.
About the Role
You will provide comprehensive support to the COO, including calendar management, travel coordination, expenses, meeting preparation, and follow-up. You will coordinate communications, priorities, meetings, and operating rhythms across the COO organization. You will prepare decks and briefing materials, coordinate onsite executive logistics, handle confidential information, improve workflows and communication hubs, and work with executive assistants and cross-functional stakeholders to keep priorities on track.
Requirements
- 5+ years of Executive Assistant or similar experience
- Experience supporting senior executives in a fast-paced, high-growth, or startup environment
- Verbal and written communication skills
- Discretion and judgment in handling confidential information
- Experience using Google Workspace, Slack, Zoom, and related collaboration tools
- Ability to be onsite regularly in the Mountain View office
Responsibilities
- Provide administrative support to the COO, including calendar management, travel coordination, expenses, meeting preparation, and follow-up
- Coordinate priorities, meetings, communications, and operating rhythms across the COO organization
- Manage communication flow on behalf of the COO
- Prepare decks, briefing notes, agendas, and supporting documents
- Coordinate onsite logistics, visitor support, and executive meeting needs
- Handle sensitive and confidential information with discretion
- Help the COO manage priorities and use time effectively
- Build and improve workflows and communication hubs
- Partner with executive assistants and cross-functional stakeholders
Benefits
- Medical coverage
- Vision coverage
- Dental coverage
- Generous time-off policy
- 401k plan
- Home office improvement stipend
- Annual education stipend
- Annual wellness stipend
- Regular company events
- Healthy lunches
Hiring Process
AI-focused exercise or discussion