Executive Assistant
Databricks is a data and AI platform that lets organizations build analytics, AI agents, and applications on a unified, governed lakehouse.
Funding history
Investors
About Databricks
Data engineers, analysts, and AI teams use Databricks to process large datasets, build reliable pipelines, and train models on a single governed platform. Users can run SQL analytics, serve ML predictions in real time, and deploy AI agents grounded in enterprise data. Its open lakehouse architecture provides consistent security and governance across analytical and operational workloads.
Skills
Candidate Availability
Required and preferred rules are kept separate and reflect the wording in the original posting.
About the Role
You will support two to three sales executives across EMEA by managing multi-time-zone calendars, coordinating customer engagements and interviews, arranging travel and events, processing expenses and contracts, and preparing executive materials. You will track requests, prioritize schedules, and manage confidential information.
Requirements
- 5+ years of executive administrative experience.
- Experience supporting Sales or other customer-facing organizations.
- Advanced Gmail and Google Calendar skills.
- Experience supporting multiple executives across time zones.
- Ability to communicate with C-level Executive Assistants and external customer stakeholders.
- C1 English proficiency.
- Experience with meetings, events, travel logistics, budgets, vendor coordination, and high-volume interview scheduling.
- Discretion when handling confidential information.
- Experience identifying and driving process improvements.
- Ability to learn AI tools and systems.
- Flexibility to occasionally support executives after regular office hours.
Responsibilities
- Manage and optimize complex multi-time-zone calendars.
- Plan and execute executive travel, offsites, and high-visibility events.
- Coordinate high-volume interviews for Sales hiring.
- Support customer briefings, meetings, and follow-ups.
- Maintain records of meetings, events, and requests.
- Prepare briefing materials, agendas, and follow-up documentation.
- Provide coverage for other executive staff.
- Handle confidential information with discretion.
- Manage expenses and contracts.
- Prioritize meeting requests and schedules.
- Identify and drive process improvements.
- Travel occasionally across EMEA.