Executive Assistant
Public global power company that owns and operates electricity generation, regulated utilities, LNG infrastructure, renewable energy, and battery-storage assets.
About The AES Corporation
AES develops, constructs, and operates power-generation and distribution businesses, supplying affordable and sustainable power. Its portfolio includes solar, hydro, wind, natural gas, coal, battery storage, utilities, and LNG infrastructure.
Skills
Candidate Availability
Required and preferred rules are kept separate and reflect the wording in the original posting.
About the Role
You will provide high-level administrative and operational support to executive leaders. You will manage complex calendars, coordinate meetings and travel, prepare correspondence and presentations, process expenses and invoices, maintain confidential information, and support events, financial administration, special projects, and process improvements.
Requirements
- At least 5 years of administrative support experience, including support for a senior-level leader.
- Experience coordinating travel, managing expense reports, and processing vendor invoices.
- Proficiency in Word and Outlook and intermediate PowerPoint and Excel skills.
- Ability to maintain strict confidentiality in a fast-paced, changing environment.
- Strong organizational, prioritization, judgment, oral communication, and written communication skills.
- Ability to work across cultures, manage deadlines, handle multiple tasks, and work independently and collaboratively.
- Ability to occasionally adjust hours for early-morning or late-day meetings.
Responsibilities
- Manage complex executive calendars, meetings, priorities, and scheduling conflicts.
- Facilitate communication and coordination for the US Utilities Senior Leadership Team.
- Maintain Microsoft Teams and SharePoint sites with relevant resources.
- Coordinate domestic and international executive travel.
- Organize meetings, team gatherings, and events, including venues, materials, catering, and safety protocols.
- Prepare correspondence, memos, presentations, and distribution lists while protecting confidential information.
- Manage expense reimbursements using Concur and approved processes.
- Monitor expenditures, maintain budget files, manage accruals, and coordinate invoice payments.
- Develop PowerPoint presentations for team calls, leadership discussions, and speaking engagements.
- Collaborate with other Executive Assistants and provide backup coverage.
- Contribute to special projects and process improvement initiatives.
