Executive Operations Partner
Factory is an AI software-development platform that lets enterprises plan, build, review, test, and ship software with governed autonomous agents (“Droids”).
About Factory
Factory provides a model-independent, enterprise software-development system spanning the SDLC, with deployment options including managed, private, on-premises, and air-gapped environments.
Skills
Candidate Availability
Required and preferred rules are kept separate and reflect the wording in the original posting.
About the Role
You will provide dedicated operational support to the COO and may eventually support one additional executive. You will manage priorities, improve operating processes, build cross-functional relationships, coordinate stakeholder interactions, and oversee calendars, travel, meeting preparation, expenses, logistics, and events.
Requirements
- Manage multiple competing priorities with strong organization and accountability
- Identify gaps, conflicts, and risks proactively
- Communicate regularly by text and make decisions quickly
- Demonstrate exceptional accuracy and follow-through
- Communicate professionally and discreetly on behalf of leadership
- Work autonomously amid ambiguity and scale systems in a startup environment
- Use Slack, Notion, CRM systems such as Salesforce, Ramp, and productivity tools
Responsibilities
- Act as a strategic force multiplier for the leadership team
- Build business context and apply judgment to keep priorities moving
- Identify issues, recommend solutions, and seek alignment
- Establish and continuously improve operational processes
- Build cross-functional relationships and serve as a trusted point of contact
- Keep leaders accessible to teams
- Manage end-to-end interactions with candidates, customers, investors, and board members
- Plan and coordinate high-stakes meetings, trips, and events
- Manage calendars, travel, meeting preparation, expenses, and logistics
