Office Manager and Executive Assistant

Skills

About the Role

You will manage the day-to-day operations of the Boston office, including facilities, vendors, budgets, workplace experience, and events. You will also support the Chief Science Officer by coordinating their calendar, travel, meeting preparation, and follow-ups. This is an in-person role based in the Boston office five days a week.

Requirements

• Experience running office or facilities operations, or transferable experience coordinating vendors, suppliers, or external parties
• Experience managing contracts and spend
• Experience planning events and working with vendors
• Experience supporting a manager or executive
• Calendar and travel coordination experience
• Business context awareness and ability to identify conflicting priorities
• Google Workspace skills

Responsibilities

• Run day-to-day Boston office operations, including supplies, catering, mail, deliveries, seating, and workspace upkeep
• Improve office processes, tooling, and space planning as the team grows
• Manage facilities vendors, building management, contracts, service issues, access, and badging
• Own the office and events budget, track spending, and flag variances
• Serve as the on-site point of contact for visitors, partners, and new hires
• Coordinate desk setup and IT equipment for new hires
• Plan and run office events, team socials, dinners, and offsites
• Manage the Chief Science Officer's calendar, meeting scheduling, briefing materials, agendas, follow-ups, and commitments
• Coordinate the Chief Science Officer's domestic and international travel
• Provide backup coverage for other executive assistants

Benefits

• Equity
• Unlimited PTO
• Company-wide Refill Days
• Comprehensive health coverage
• Paid leave for pregnancy, parenting, medical needs, and family care