Office Manager

1 day agoSeniorSalary: 95K - 120KSan Francisco, USA Onsite Full Time Operations Jobs by Prime Intellect

Skills

Access Control Automation Conference Room Technology Event Coordination Google Workspace Llm Notion Office Management Shopify Slack Travel Coordination Vendor Management Visitor Management Workplace Operations

Candidate Availability

Onsite · San Francisco · Required

Required and preferred rules are kept separate and reflect the wording in the original posting.

About the Role

You will manage the San Francisco office and help create smooth, welcoming in-person experiences. You will lead the office move, oversee daily facilities and vendor operations, coordinate onsite and offsite events, arrange travel, support executive operations when needed, and maintain workplace programs and merchandise.

Requirements

3+ years of experience in office management, workplace operations, hospitality, or event coordination
Experience planning multi-day offsites or events for 30+ people
Fluency with Google Workspace, Slack, and Notion
Comfort with laptops, docks, and conference-room technology
Ability to handle shifting priorities and confidential information
Use LLMs and automation for repetitive work
Be based in San Francisco and work fully onsite five days per week
Ability to lift up to 25 lbs

Responsibilities

Drive the office move end to end, including vendors, logistics, and onsite needs
Run San Francisco headquarters operations, including space, kitchen, furniture, supplies, mail, and packages
Conduct daily walkthroughs to keep the office clean, safe, stocked, and compliant
Serve as the point of contact for building management, maintenance, cleaning, AV, and facilities vendors
Manage access control, visitor registration, badges, and guest credentials
Support onsite equipment, printers, monitors, and conference-room technology with IT
Maintain desk assignments, meeting-room bookings, and phone booths
Support purchasing and vendor invoices
Plan and run company onsites and offsites, including venues, housing, travel, catering, activities, and onsite operations
Support executive offsites, conferences, and customer visits
Plan happy hours, dinners, celebrations, and events
Book and coordinate team travel
Support international travelers with ESTA and visa invitation-letter logistics
Provide backup executive support for calendars, travel, expenses, and ad-hoc needs
Host guests and shape the visitor, candidate, and customer experience
Run employee experience programs and team events
Help manage the Shopify store and merchandise

Benefits

Equity
Benefits included
Team offsites and conferences