Senior Workplace Coordinator

Skills

About the Role

You will keep the San Francisco office operating smoothly by managing reception, facilities, vendors, access, deliveries, supplies, safety, communications, and workplace requests. You will coordinate projects and events, support the Palo Alto office as needed, and maintain an organized, welcoming workplace.

Requirements

• 5–7 years of experience in facilities, workplace operations, office administration, or hospitality
• Proficiency with G-Suite products or ability to learn software quickly
• Organization, planning, and prioritization skills
• Written, non-verbal, and verbal communication skills
• Ability to work autonomously and manage multiple tasks under deadlines
• Ability to maintain professionalism and confidentiality
• Problem-solving skills

Responsibilities

• Manage day-to-day reception, office operations, vendors, health and safety compliance, and facility maintenance
• Keep the office clean, organized, and welcoming for employees, visitors, recruits, customers, and vendors
• Open and close the office daily
• Administer office access and visitor management
• Manage mail, package, and freight deliveries
• Manage office and kitchen inventory, supply orders, and spending
• Manage relationships with building staff, contractors, suppliers, and cleaning staff
• Coordinate vendor and contractor paperwork and logistics
• Coordinate design and construction projects as the on-site contact
• Manage and resolve workplace ticket requests for San Francisco and Palo Alto
• Maintain office communications and documentation
• Organize and communicate facility and building safety preparedness
• Produce inclusive office experiences and events
• Support Palo Alto office operations as needed

Benefits

• Equity
• Health insurance
• Dental insurance
• Vision insurance
• Retirement benefits
• Fitness benefits
• Commuter accounts
• Dependent care accounts