Workplace Coordinator

Skills

About the Role

You will serve as the first point of contact for employees, visitors, customers, and vendors at the San Jose offices. You will manage daily office operations, workplace systems, supplies, vendors, facilities issues, events, emergency planning, and administrative support.

Requirements

• At least 2 years of administrative experience
• Experience in a fast-paced work environment
• Experience managing an office space
• Proficiency in Google Suite, Microsoft Suite, and Slack
• Experience placing supply orders and organizing mail
• Excellent verbal, written, and interpersonal communication skills

Responsibilities

• Greet and register visitors and notify hosts of their arrival
• Provide customer service and support to employees, guests, and visitors
• Maintain clean, stocked conference rooms
• Order and restock kitchen snacks, drinks, and office supplies
• Assist with workplace safety and security
• Clean refrigerators and coffee makers
• Process incoming mail and fulfill shipping requests
• Coordinate with IT on employee equipment and accessory requests
• Source, manage, and maintain workplace vendor relationships
• Manage the Forkable lunch service account
• Collaborate with HR, IT, Legal, FP&A, and Workplace stakeholders
• Serve as the first point of contact for San Jose facility issues
• Assist with onsite and offsite office events, including catering, setup, decoration, and cleanup
• Travel occasionally to the San Francisco office for events and coverage
• Update and maintain the San Jose Emergency Action Plan and educate employees on emergency protocols
• Assist the EA team with scheduling and administrative tasks

Benefits

• Equity compensation
• Health, dental, and vision coverage for employees and dependents
• Wellness and commuter stipends for select roles
• 401k plan with 2% company match for USA employees
• Flexible paid time off