Workplace Experience Coordinator

Skills

About the Role

You will run the day-to-day experience at the SoHo office. You will welcome visitors, manage access and deliveries, keep the space stocked and maintained, coordinate food service, set up new hires, manage vendors and facilities, plan office events and offsites, process invoices, track the budget, and support onboarding, offboarding, calendars, and travel.

Requirements

• 3+ years of office management, facilities, workplace operations, or executive administration experience
• Office management
• Facilities management
• Workplace operations
• Vendor negotiation
• Budget management
• Expense processing
• Invoice processing
• Google Workspace
• Slack
• Travel tools
• Ability to work on site in New York five days per week

Responsibilities

• Serve as the main office contact for questions and requests
• Welcome visitors and manage guest access, deliveries, mail, and packages
• Maintain and stock the office, kitchen, printers, and meeting rooms
• Run the food and beverage program
• Set up desks, badges, and equipment for new hires and visitors
• Manage landlord, building-management, and facilities-vendor relationships
• Order supplies and furniture, track inventory, and manage the budget
• Coordinate repairs, moves, and space changes
• Maintain lease, insurance, and compliance paperwork
• Plan in-office events, offsites, and onsites
• Process office invoices and expenses
• Support calendars, travel bookings, onboarding, offboarding, and equipment

Benefits

• Token eligibility
• Company-paid medical, dental, and vision insurance for employees and dependents
• Wellness offerings including an Equinox Fitness Clubs partnership
• 401(k) with 4% employer contribution
• Annual $1,500 education stipend
• Unlimited encouraged time off
• Up to 16 weeks of paid parental leave
• Home-office setup stipend for remote employees
• Daily lunches at the New York headquarters