Executive Assistant and Operations Coordinator
Spaceium Inc develops automated in-space refueling and repair stations for spacecraft.
Funding history
About Spaceium Inc
Spaceium builds orbital service stations that store and transfer propellant to spacecraft and is developing robotic hardware for autonomous docking, fuel transfer, and repair.
Skills
Candidate Availability
Required and preferred rules are kept separate and reflect the wording in the original posting.
About the Role
You will place and track orders, obtain quotes, issue purchase orders, receive shipments, and coordinate international shipping and customs. You will manage executive calendars, travel, hiring logistics, and meeting action items. You will organize contracts and invoices, run office administration, onboard hires, maintain accounting records, and build efficient administrative systems and checklists.
Requirements
- Experience in executive assistance, administration, office management, operations, or purchasing
- Experience with Google Workspace and spreadsheets
- Discretion and sound judgment with confidential information
- Physical presence at the Ottawa facility
- Ability to lift and move incoming shipments and supplies
Responsibilities
- Place and track orders for parts, materials, tools, and equipment
- Request quotes, compare suppliers, issue purchase orders, and follow up on lead times
- Receive shipments and resolve late, damaged, or incorrect deliveries
- Coordinate international shipping, customs, and brokerage
- Maintain categorized expense and purchase-order records matched to receipts and invoices
- Manage the CEO's and CTO's calendars and schedule meetings
- Book and organize travel
- Support hiring logistics and interview scheduling
- Track meeting action items and follow up
- Organize contracts, NDAs, vendor forms, invoices, and filings
- Manage office supplies, deliveries, visitors, facilities, and service providers
- Onboard new hires and handle equipment, accounts, paperwork, and first-day logistics
- Maintain records with the accountant and bookkeeper
- Build systems and checklists for recurring administration
Benefits
- Equity of 0.05% to 0.4%