Executive Assistant and Office Manager
Bioptimus builds multimodal, multi-scale AI foundation models for biology, used in biomedical research, drug development, and pathology workflows.
Funding history
About Bioptimus
French AI biotech company developing foundation models and data infrastructure that connect biological data across molecular, tissue, clinical, and patient scales.
Skills
Candidate Availability
Required and preferred rules are kept separate and reflect the wording in the original posting.
About the Role
You will support executive leadership through calendar, meeting, travel, and request coordination. You will organize offsites and board logistics, manage administrative workstreams and internal tools, maintain Notion workflows, and run onboarding and day-to-day office operations.
Requirements
- 2–4 years of experience in executive support, startup operations, office management, or high-growth technology environments
- Experience with Slack, Google Workspace, Notion, and modern AI or productivity tools
- Proficiency with generative AI productivity tools such as ChatGPT, Claude, and Notion AI
- Native or fluent French
- Professional written and verbal English fluency
- Discretion when handling sensitive information
Responsibilities
- Manage executive calendars, meeting coordination, and time optimization
- Coordinate executive travel
- Triage incoming requests for leadership
- Organize company offsites, team gatherings, and board meeting logistics
- Coordinate company merchandise, welcome gifts, and culture initiatives
- Own administrative workstreams across HR, legal, and operations
- Maintain tracking systems, documents, and workflows in Notion
- Help manage internal tools, permissions, and basic IT and operations processes
- Lead onboarding logistics including equipment, desk setup, and first-day schedules
- Manage office needs, access control, and supply logistics
Hiring Process
Application screening → Internal Recruiter Review (30 min) → Hiring Manager Interview (30 min) → Live Case Study (1 hour) → In-person office meeting → Offer