Executive Administrator and Office Manager
Venture studio that launches, operates, and scales technology companies across healthcare, cyber, and national security.
About Red Cell Partners
Red Cell Partners is an active McLean, Virginia-based venture studio founded in 2020. It creates, incubates, operates, and scales mission-critical technology companies across healthcare, cyber, and national security, with both incubation and investment activities.
Skills
Candidate Availability
Required and preferred rules are kept separate and reflect the wording in the original posting.
About the Role
You will support executive leaders by managing complex calendars, coordinating meetings and travel, preparing materials, and tracking follow-up actions. You will process expenses and administrative records, coordinate vendors and office logistics, and support onboarding, events, and employees’ onsite needs.
Requirements
- 5+ years of experience in executive administration, office management, or a related administrative support role
- Experience supporting senior executives and managing complex calendars
- Experience processing expenses, reimbursements, and administrative records
- Strong organizational skills and attention to detail
- Ability to manage multiple priorities in a fast-paced environment
- Excellent written and verbal communication skills
- Strong interpersonal and customer-service skills
- Professionalism, discretion, and judgment when handling confidential information
- Proficiency with Slack and Microsoft Office 365, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint
- Ability to anticipate needs, take initiative, and work with minimal supervision
- Must be located in the Washington, DC metropolitan area and able to work onsite in McLean three days per week
Responsibilities
- Manage complex calendars for multiple executives and resolve scheduling conflicts
- Coordinate leadership meetings, offsites, executive travel, meeting materials, and agendas
- Track follow-up actions and maintain visibility of key commitments
- Manage expense reporting and reconciliation through Concur and Unanet
- Review expense submissions and partner with Finance to resolve discrepancies
- Maintain expense records and support purchasing, invoices, and vendor coordination
- Manage day-to-day operations of the McLean office
- Coordinate mail, packages, office access, supplies, equipment, and vendor services
- Support onboarding, offboarding, onsite meetings, team gatherings, and company events
Benefits
- Competitive bonus and equity package
- 100% employer-paid medical, dental, and vision insurance for employees and their families
- Unlimited PTO with manager approval
- Flexible work environment
- 14 weeks of fully paid parental leave
- Optional 401K and FSA
- Mental health benefits through Tara Mind
- Cost-effective GLP-1 solutions through Crux