Group Administrative Assistant
Oak Ridge National Laboratory (ORNL) is a U.S. Department of Energy national laboratory conducting multidisciplinary research in computing, AI, energy, materials, nuclear science, neutron science, isotopes, and national security.
Funding history
Investors
About Oak Ridge National Laboratory
ORNL is a government-owned, contractor-operated U.S. Department of Energy research laboratory in Oak Ridge, Tennessee. UT-Battelle operates ORNL for DOE; the laboratory currently provides AI and high-performance-computing capabilities alongside science and engineering research infrastructure.
Skills
Candidate Availability
Required and preferred rules are kept separate and reflect the wording in the original posting.
About the Role
You will manage information flow, communications, calendars, visitor arrangements, recruitment support, travel, expenses, documents, reports, acquisitions, and events. You will maintain office procedures, coordinate division processes, provide backup administrative support, and assist with special projects.
Requirements
- High school diploma and at least two years of relevant administrative experience
- Proficiency with Microsoft Office Suite and Adobe Acrobat
- Ability to learn ORNL business systems
- Interpersonal and communication skills
- Experience formatting technical documents, preparing professional correspondence, and proofreading
- Ability to manage multiple priorities
- Organizational skills and attention to detail
- Ability to obtain and maintain a federal Personal Identity Verification card
- Pass a Federal Tier 1 background check
Responsibilities
- Manage information flow and communications
- Maintain a professional and welcoming office atmosphere
- Schedule and manage complex calendars
- Organize visits, travel arrangements, site access, and agendas
- Coordinate interview schedules, site access, and onboarding activities
- Arrange domestic and international travel, conference registrations, and expense settlement
- Format and prepare technical documents, correspondence, and reports
- Coordinate division processes
- Plan and coordinate meetings, workshops, conferences, and events
- Manage requisitions, purchase orders, and subcontracts
- Compile and distribute monthly performance reports
- Provide backup support to the division office
- Support special projects and assignments
Benefits
- Medical plan
- Retirement plans
- Flexible work hours
- On-site fitness facilities
- On-site banking facilities
- On-site cafeteria facilities
- Prescription drug plan
- Dental plan
- Vision plan
- 401(k) retirement plan
- Contributory pension plan
- Life insurance
- Disability benefits
- Vacation and holidays
- Parental leave
- Legal insurance with identity theft protection
- Employee assistance plan
- Flexible spending accounts
- Health savings accounts
- Wellness programs
- Educational assistance
- Relocation assistance
- Employee discounts