Workplace Operations Manager
Mistral AIVisit Mistral AI website
Paris-based AI company building frontier models, AI applications, developer tools, and compute infrastructure for enterprise and public-sector deployments.
Paris, France
About Mistral AI
Mistral AI develops open-weight and commercial language models and provides a full-stack AI platform spanning agents, application development, custom-model training, APIs, and AI cloud infrastructure.
Skills
Candidate Availability
Required and preferred rules are kept separate and reflect the wording in the original posting.
About the Role
You will own daily office operations and the office experience in Palo Alto. You will manage vendors, facilities, mail, food programs, onboarding, employee support, and event programming. You will also support regional workplace initiatives and use workplace utilization data to inform operations.
Requirements
- 4+ years of office management or workplace operations experience
- Experience with Google Workspace, Slack, Notion, and ticketing systems
- Experience with access control and visitor management systems
- Organizational, communication, and interpersonal skills
- Experience with workplace or space utilization data using Excel, Tableau, or Power BI
- Experience with office build-outs, relocations, or renovations
Responsibilities
- Conduct daily office inspections and manage mail, packages, facilities, and food programs
- Manage vendor relationships, contracts, maintenance, repairs, and evaluations
- Coordinate new-hire desk setup, equipment, onboarding, and swag programs
- Serve as the first point of contact for employee questions
- Plan all-hands events, holiday parties, and team offsites
- Build attendance and engagement strategies
Benefits
- Healthcare coverage
- Parental leave
- Retirement plans
- Relocation support
- Wellness programs
- Meal allowances
- Transportation allowances
- Location-specific perks