Office Manager

Skills

About the Role

You will manage administrative processes, coordinate visitors and vendors, and keep the office organized, secure, and well stocked. You will oversee facilities, mail, lunch, AV, devices, and the music studio. You will also plan team events and support onboarding and onsite recruiting.

Requirements

• 3-4 years of office management or facilities coordination experience
• Organizational and multitasking skills
• Interpersonal and communication skills
• Vendor relationship management experience
• Proficiency with office management software and digital tools
• Problem-solving ability and independent working capability
• Ability to work in a dynamic environment with changing priorities
• Eligibility to work in the US

Responsibilities

• Process and maintain NDAs, waivers, and contracts
• Coordinate onsite guests and candidates
• Handle package shipments and distribute incoming mail
• Manage digital and physical filing systems
• Serve as the primary contact for vendors and service providers
• Establish partnerships with local hotels and vendors
• Oversee office maintenance, cleanliness, and facility issues
• Manage security badges and camera monitoring
• Manage the onsite music studio and support artist hosting
• Stock food, beverages, and office supplies
• Coordinate the daily lunch program
• Manage visitor access and building-security registration
• Oversee AV setup and troubleshooting
• Coordinate device procurement and inventory
• Plan and execute team events and activities
• Support office culture, talent acquisition, and new-hire onboarding

Benefits

• Company equity package
• 401(k) with 3% employer match and Roth 401(k)
• Medical, dental, and vision insurance with HSA and FSA options
• 11 paid holidays, unlimited PTO, and sick time
• 16 weeks of paid parental leave
• Commuter allowance
• In-office lunch five days per week