Workplace Manager

Skills

About the Role

You will manage the daily workplace experience in an office, support visitors and staff, coordinate office-related requests, and partner with internal teams on events, onboarding, security, and infrastructure. You will manage suppliers, maintenance, documentation, CSR activities, team events, invoices, mail, and administrative requests while supporting compliance and workplace safety.

Requirements

• 5+ years of work experience
• Experience as a Workplace or Office Manager in an office with at least 50 employees
• Fluency in Japanese and business proficiency in English
• Support-oriented problem-solving mindset
• Strong partnership and communication skills
• Strong project management skills and ability to manage multiple projects simultaneously
• General technical or electrical building knowledge preferred
• Class 1 or Class 2 Health Supervisor license advantageous

Responsibilities

• Welcome visitors and staff
• Handle incoming office-related queries
• Coordinate with IT, onboarding, events, marketing, HR, and other internal teams
• Organize external events and visitor experiences
• Coordinate building maintenance, repairs, and documentation
• Maintain onsite security, emergency preparedness, and visitor management
• Manage suppliers and source new suppliers when appropriate
• Coordinate CSR activities
• Plan and run team-building events, offsites, and office celebrations
• Manage office space and infrastructure changes
• Support remote onboarding sessions and anniversary or care packages
• Act as the Health Officer for Adyen
• Manage office discount schemes
• Process incoming mail and invoices
• Provide ad hoc administrative support