Team Coordinator, President Team

Skills

About the Role

You will prepare executive meetings and speaking engagements, ensure rooms and technology are ready, and welcome external guests. You will manage local logistics, couriers, errands, travel-day adjustments, and event setup. You will coordinate leadership meetings, recognition projects, and offsites while serving as an on-the-ground contact for coaches and facilitators.

Requirements

• High bias for action and willingness to handle tasks of any size
• Attention to detail in documents, gifts, and meeting environments
• Ability to handle sensitive information and high-profile guests confidentially
• Ability to adapt quickly to schedule changes and work under pressure
• Ability to track multiple moving parts, including vendor deliveries, presentation materials, events, and offsites
• Ability to liaise with external workplace stakeholders

Responsibilities

• Prepare executive meetings, including materials, technology, and meeting spaces
• Coordinate logistics and materials for internal speaking engagements and events
• Welcome external guests and provide hospitality
• Manage local office, venue, courier, and travel-day logistics
• Run administrative errands and handle urgent operational requests
• Liaise with internal stakeholders and external workplace teams
• Coordinate operational and space logistics for leadership meetings, milestones, and stakeholder events
• Source, coordinate, and deliver internal recognition projects and milestone keepsakes
• Support the distribution, courier logistics, and preparation of outward-facing materials
• Travel to selected offsites and leadership events to oversee setup and provide logistics support
• Serve as the on-the-ground contact for external coaches and facilitators