Office Manager
AE Studio is a bootstrapped AI company conducting frontier AI-alignment research and delivering high-stakes production AI systems.
About AE Studio
AE Studio operates applied-AI and alignment-research practices under one company. Its applied work includes AI evaluations, red-teaming, observability, agentic automation, AI-native product development, and custom ML; its research focuses on neglected AI-alignment approaches.
Skills
Candidate Availability
Required and preferred rules are kept separate and reflect the wording in the original posting.
About the Role
You will run the day-to-day operations of the Marina del Rey office, maintain coworking spaces, coordinate apartment stays and travel, and organize team events. You will manage vendors, supplies, building access, invoices, and office programming. You will also provide increasing personal assistant support to the CEO, including travel, errands, appointments, and household logistics, while handling confidential information discreetly.
Requirements
- Be based in or able to commute to Marina del Rey
- Have a car and valid driver's license
- Have 3+ years of experience in office management, operations, hospitality, or executive or personal assistant work
- Write clearly and communicate with vendors by email
- Use Google Workspace and learn new tools, especially AI tools
- Be comfortable providing personal assistant support from day one
Responsibilities
- Run daily office operations, including lunch orders, kitchen supplies, conference rooms, building access, and badges
- Manage vendors, on-site services, invoices, office inventory, equipment, and storage
- Serve as the primary contact for office workers and visitors
- Increase in-office attendance through recurring programming
- Support coworking spaces with the Chief of Staff
- Manage LA apartment reservations, cleaning, supplies, maintenance, guest communications, and calendars
- Process travel requests and book flights, hotels, and ground transportation
- Coordinate logistics for visiting teams and support annual retreat travel and on-site logistics
- Plan happy hours and office events, including food, A/V, setup, and parking validation
- Coordinate birthday, anniversary, onboarding, and gift activities
- Maintain checklists and automate repetitive work with AI tools
- Provide personal assistant support to the CEO, including office readiness, lunch, errands, appointments, vendors, reservations, and travel
- Remain reachable outside standard hours for urgent matters
- Protect personal and confidential information
Benefits
- Platinum health insurance with 99% of premiums covered for employees and dependents
- Dental and vision plans
- Health FSA
- 401(k)
- 15 days of PTO per year
- 11 paid holidays
- Office lunch and stocked kitchen
- Annual team retreat
- Company laptop
- Equity in client projects and Skunkworks ventures
