Talent Acquisition Coordinator
Epoch AIVisit Epoch AI website
Independent, data-first nonprofit research institute investigating AI progress, capabilities, infrastructure, and societal impacts.
San Francisco, United States
Funding history
About Epoch AI
Epoch AI publishes data, research, benchmarks, and interactive tools on the drivers, progress, and impacts of artificial intelligence; it also provides commissioned research, model evaluations, and consultations.
Skills
About the Role
You will manage the administrative and data foundation of hiring, including applicant tracking system accuracy, reporting, candidate communications, work-test administration, and interview coordination. You will support recruiters, help keep active hiring rounds moving, and assist People Operations when recruitment volume allows.
Requirements
- 1–3 years of experience in a coordination, administrative, or operations role, ideally supporting hiring
- Experience using an applicant tracking system, CRM, or similar software
- Comfort with spreadsheets and basic reporting
- Clear written communication
- Organization and attention to detail
- Discretion with confidential candidate and employee information
- Comfort working remotely and asynchronously across time zones
- Professional-level English proficiency
Responsibilities
- Maintain accurate applicant tracking system records, pipelines, feedback, and stages
- Set up hiring rounds, including stages, interview kits, feedback forms, and permissions
- Maintain and improve templates
- Post roles to the careers page, external boards, and communities
- Maintain an up-to-date hiring tracker
- Produce reporting on pipeline volume, time to hire, stage conversion, and applicant sources
- Manage applicant tracking system integrations with IT support
- Administer work tests and skills assessments from issuance through payment
- Assist with drafting, formatting, and filing skills assessments
- Manage the careers inbox and respond to or route candidate questions
- Send candidate status updates, rejections, and next-step instructions
- Schedule interviews across time zones
- Provide administrative support that keeps active hiring rounds moving
- Assist with application review, candidate sourcing, and People Operations as capacity allows
Benefits
- Comprehensive health insurance, including locally mandated supplemental benefits where available
- Life insurance and retirement contributions where applicable
- Unlimited PTO with a recommended minimum of 30 days off per year
- Unlimited personal and sick leave
- Up to four months of paid parental leave for eligible permanent staff
- Flexible expense policy for equipment and productivity tools, subject to approval and regulations