Talent Acquisition Coordinator
Epoch AIVisit Epoch AI website
Independent, data-first nonprofit research institute investigating AI progress, capabilities, infrastructure, and societal impacts.
San Francisco, United States
Funding history
About Epoch AI
Epoch AI publishes data, research, benchmarks, and interactive tools on the drivers, progress, and impacts of artificial intelligence; it also provides commissioned research, model evaluations, and consultations.
Skills
About the Role
You will maintain accurate hiring data and reporting in the applicant tracking system, administer work tests and skills assessments, and support candidates and recruiters throughout active hiring rounds. You will schedule interviews across time zones, manage candidate communications, maintain hiring resources, and help with recruiting and People Operations work as capacity allows.
Requirements
- 1-3 years of experience in a coordination, administrative, or operations role, ideally supporting hiring
- Experience using an applicant tracking system, CRM, or similar software
- Comfort with spreadsheets and basic reporting
- Clear written communication
- Strong organization and attention to detail
- Discretion with confidential candidate and employee information
- Comfort with remote and asynchronous work across time zones
- Professional-level English proficiency
Responsibilities
- Maintain the accuracy of the applicant tracking system
- Set up hiring rounds, stages, interview kits, feedback forms, and permissions
- Maintain and improve templates
- Post roles to the careers page, external boards, and communities
- Maintain an up-to-date hiring tracker
- Produce reporting on pipeline volume, time to hire, stage conversion, and applicant sources
- Manage ATS integrations with IT support
- Administer work tests and skills assessments end to end
- Assist with drafting, formatting, and filing skills assessments
- Manage the careers inbox and respond to basic candidate questions
- Send candidate status updates, rejections, and next-step instructions
- Schedule interviews across time zones
- Complete administrative work that keeps active hiring rounds moving
- Support application review and candidate sourcing as capacity allows
- Assist the People Operations team as recruitment volume changes
Benefits
- Comprehensive health insurance, including locally mandated supplemental benefits where available
- Life insurance and retirement contributions where applicable
- Unlimited PTO with a recommended minimum of 30 days off per year
- Unlimited personal and sick leave
- Up to four months of paid parental leave for eligible permanent staff
- Flexible expense policy for equipment, productivity tools, and learning or development opportunities