Strategic Research Coalitions Coordinator
Montreal-based non-profit academic AI research institute advancing machine learning through open-science research, talent development, technology transfer, responsible AI, and industry innovation.
Funding history
Investors
About Mila – Québec Artificial Intelligence Institute
Mila is a non-profit AI research hub created through collaboration between Université de Montréal and McGill University, with Polytechnique Montréal and HEC Montréal. Its community conducts machine-learning research and supports AI adoption, training, and technology transfer.
Skills
Candidate Availability
Required and preferred rules are kept separate and reflect the wording in the original posting.
About the Role
You will coordinate the logistics and operations of strategic research coalitions and support coalition sponsors, speakers, and internal stakeholders. You will organize scientific events, manage schedules and guest logistics, track budgets and deliverables, collect data, and prepare institutional reports.
Requirements
- Bachelor's degree in a relevant discipline
- 2 to 5 years of experience coordinating large-scale research projects or scientific networks
- Fluent French and English, written and spoken
- Google Workspace
- Asana
- Project management
Responsibilities
- Coordinate logistics for strategic coalition meetings, presentations, seminars, and bimonthly meetings
- Organize in-person half-day workshops, including planning, invitations, space reservations, and catering
- Facilitate regular touchpoints between coalition sponsors and key stakeholders
- Collect data and indicators for the annual coalition achievements presentation
- Lead logistics for the Mila Colloquium, internal conference, and Tea Talks
- Manage the scientific events calendar, room bookings, and invited-speaker logistics
- Coordinate event promotion with the communications team
- Track budgets, expense accounts, invoices, and purchase orders
- Track deliverables and tasks using Asana
- Collect raw data and contribute to institutional and accountability reports
Benefits
- Comprehensive group insurance covering health, dental, disability, life, travel, and extended benefits
- Employee and family assistance program
- Telemedicine service
- 20 vacation days upon hiring
- Retirement savings plan with a minimum 4% employer contribution
- Flexible benefits package, including lifestyle credits, enhanced insurance, additional vacation days, and increased retirement contributions
- Flexible hours
- Summer schedule
- Possibility of remote work
- Workplace near public transportation