Senior Executive Assistant
Skills
About the Role
You will increase the CEO's effectiveness by owning scheduling, travel, inbox triage, and executive logistics end-to-end. You will coordinate complex multi-timezone meetings with clear agendas and buffers, manage travel including last-minute changes, and run meeting logistics and follow-up. You will design and ship AI-powered workflows to eliminate repetitive tasks, draft concise high-context communications for review, and make low-impact decisions independently while escalating high-stakes issues. Occasionally you will provide in-person office support in Paris and continuously refine playbooks to keep executive operations scalable and smooth.
Requirements
- 5+ years supporting executives in fast-paced high-growth startups
- Hands-on AI and automation experience with Claude, ChatGPT, AI agents, or automation tools
- Strong ownership of complex calendars across time zones
- End-to-end travel planning experience and comfort with last-minute changes
- Concise, high-context written communication
- High judgment and autonomy on reversible decisions with clear escalation instincts
- Fluent with Google Workspace, Slack, Telegram, Notion
- Crypto or fintech exposure or strong curiosity
- Fluent in English and French
- Humble
Responsibilities
- Own the CEO's calendar end-to-end using decision rules and prioritization
- Coordinate complex multi-timezone meetings with agendas, links, locations, and buffers
- Manage travel end-to-end including last-minute changes and risk mitigation
- Triage inbox and communications by filtering threads and drafting concise replies for review
- Run meeting logistics and executive check-ins and ensure next steps are captured and followed
- Design and ship AI-powered workflows using Claude, AI agents, and automation tools
- Create scalable playbooks and procedures for recurring executive operations processes
- Provide occasional in-person office management support
- Make reversible low-impact decisions independently and escalate high-stakes topics
Benefits
- Real flexibility
- Time together in Paris
- Great health coverage
- Support to keep learning