Recruiting Coordinator

Skills

About the Role

You will coordinate complex onsite and virtual interviews, communicate with candidates throughout the hiring process, and manage onsite logistics in San Francisco. You will maintain recruiting systems and documentation, resolve scheduling conflicts and process bottlenecks, improve workflows and templates, automate repetitive tasks where possible, and support onboarding and recruiting events.

Requirements

• Have 1–3+ years of experience in recruiting coordination or another role emphasizing speed, organization, and communication.
• Demonstrate exceptional verbal and written communication.
• Move quickly with a strong sense of urgency without sacrificing quality.
• Work comfortably with senior leaders and manage frequently changing schedules and priorities.
• Maintain close attention to details such as time zones, room bookings, and interviewer changes.
• Work independently, take ownership, and navigate ambiguity in a fast-moving environment.
• Demonstrate a genuine interest in hiring, candidate experience, and the people side of company building.
• Work from the San Francisco office at least three days per week on Tuesday, Wednesday, and Thursday.
• Startup experience is preferred.

Responsibilities

• Own interview scheduling and coordination across multiple teams and searches, including complex onsite and virtual interview loops.
• Partner with recruiters, hiring managers, and interviewers to keep hiring processes moving efficiently.
• Deliver a high-touch candidate experience from the initial interview through the offer stage.
• Manage onsite interview logistics and welcome candidates visiting the San Francisco office.
• Maintain accurate and current information in Ashby, ModernLoop, Notion, Juicebox, and other recruiting systems.
• Identify and resolve scheduling conflicts, process bottlenecks, and candidate experience issues.
• Use data and problem-solving to improve recruiting processes.
• Build and improve recruiting workflows, templates, and systems as hiring volume grows.
• Use AI to automate repetitive recruiting tasks where possible.
• Support onboarding, recruiting events, and other employee experience projects.

Benefits

• Equity
• Comprehensive health benefits
• Flexible paid time off