People Operations Coordinator
Independent nonprofit research institute building AI-and-biology tools and conducting biomedical research on complex diseases.
About Arc Institute
Arc Institute is a Palo Alto-based independent nonprofit founded in 2021. It supports long-term biomedical research and develops experimental, computational, and machine-learning technologies, including virtual-cell and genomic foundation models, in partnership with Stanford University, UC Berkeley, and UCSF.
Skills
Candidate Availability
Required and preferred rules are kept separate and reflect the wording in the original posting.
About the Role
You will serve as a primary contact for employees and managers on benefits, payroll, systems, and people programs. You will manage the new-hire and departing-employee experience, maintain HR records, support benefits, payroll, and immigration processes, and coordinate logistics for people programs. This is a five-day-per-week onsite position.
Requirements
- 1+ year of experience as a coordinator or supporting people operations and/or human resources
- High accuracy and attention to detail
- Written and verbal communication skills
- Comfort with new technology and AI innovation
- Experience providing positive service experiences
- Organization skills
- Adaptability to evolving needs
- Experience with an HRIS
- Experience owning and contributing to a new-hire program
- Familiarity with I-9 compliance and employment verification
- Exposure to immigration processes, including H-1B, PERM, and J-1
- Experience with payroll systems
- Experience in a biotech, research, or fast-growing environment
Responsibilities
- Serve as the first point of contact for employees and managers on benefits, payroll, systems, and programs
- Manage new-hire onboarding, including preboarding, paperwork, I-9 review, day-of hosting, swag, badges, equipment, and off-cycle starts
- Manage offboarding, including notifications, last-day letters, and equipment-return tracking
- Maintain and audit employee records in the HRIS and related systems
- Manage benefits enrollment and status changes with Payroll and Benefits partners
- Support payroll operations, including non-exempt payroll preparation and training tracking
- Support immigration casework, employment-verification requests, E-Verify notices, and outside-counsel coordination
- Coordinate scheduling, materials, and logistics for people programs
Benefits
- Annual discretionary bonus eligibility
- Eligibility for the Compound Cash Grant Program, providing multi-year cash grants paid in semi-annual installments