People Operations Associate
Wayve is a London-headquartered embodied-AI company developing and licensing mapless, vehicle-agnostic driving software for assisted, automated, and robotaxi applications.
About Wayve
Wayve Technologies Ltd. develops the Wayve AI Driver, an end-to-end, data-trained software platform that runs on onboard vehicle compute and native sensors. It is designed for OEM integration across L1 driver assistance through L4 automated driving, without HD maps.
Skills
Candidate Availability
Required and preferred rules are kept separate and reflect the wording in the original posting.
About the Role
You will support employee operations across onboarding, offboarding, HRIS administration, working hours, insurance, payroll, benefits, documentation, and compliance. You will work with external providers, maintain accurate records, support employees and managers, and improve people processes in Japan.
Requirements
- At least one year of People Operations or HR administration experience
- Understanding of the full employee lifecycle
- Japanese HR administration experience, including payroll, social and labour insurance, and working-hours management
- Ability to manage and prioritize multiple tasks
- Communication skills for employees, managers, and external partners
- Japanese fluency at N1 or above
- English written and verbal communication ability
- Start-up or fast-growth environment experience
- Multi-location or multi-geography support experience
- AI tooling experience for workflow efficiency
Responsibilities
- Prepare offers, employment contracts, and onboarding documentation
- Coordinate Day 1 setup and probation management
- Process offboarding, final pay, certificates, equipment returns, and access removal
- Maintain HRIS data, leave balances, reports, and PTO monitoring
- Manage attendance records and working-hours submissions and approvals
- Support social and labour insurance administration and filings
- Coordinate monthly payroll, allowances, resident tax updates, and year-end adjustments
- Coordinate benefits, health checks, stress checks, occupational physician meetings, and worksite visits
- Issue employment, salary, and other certificates
- Maintain employee rosters and wage ledgers
- Track residence status and fixed-term renewals
- Support audit preparation
- Improve people operations processes
Benefits
- Hybrid working policy