Operations Administration Lead
Montréal-based nonprofit AI-safety research organization developing safe-by-design advanced AI, centered on its Scientist AI approach.
Funding history
About LawZero
LawZero develops technical solutions and research for highly capable, non-agentic, safe-by-design AI systems. Its Scientist AI research aims to provide transparent, evidence-based prediction and potential oversight/guardrails for agentic AI.
Skills
Candidate Availability
Required and preferred rules are kept separate and reflect the wording in the original posting.
About the Role
You will support executive operations by managing inboxes and calendars, coordinating information across entities, and planning executive travel. You will develop request-triage protocols, reconcile travel expenses, improve administrative workflows, and coordinate special projects, events, and strategic meetings.
Requirements
- 2 to 5 years of executive support or complex administrative operations experience
- Experience managing high-volume email flows and drafting responses independently
- Professional discretion and diplomatic stakeholder communication
- Ability to collaborate across teams and manage varied priorities
- Analytical and structured approach to process optimization and logistical planning
- Fluent spoken and written French and English
Responsibilities
- Manage LawZero executive email inboxes and prioritize incoming messages
- Translate email requests into calendar actions and anticipate logistical needs
- Coordinate communication between LawZero, Yoshua Bengio’s Mila office, and other entities
- Share relevant calendar and travel information with the executive team
- Incorporate organizational priorities into calendar and international travel planning
- Develop a protocol to triage invitations and opportunities
- Coordinate executive travel logistics and reconcile expense reports
- Implement tools and templates to improve document management and administrative follow-up
- Coordinate internal events, strategic meetings, and special projects
Benefits
- Comprehensive health benefits
- At least 20 vacation days per year from the start date
- Minimum 4% employer retirement savings contribution
- Flexible benefits
