Executive Assistant R&D
Databricks is a data and AI platform that lets organizations build analytics, AI agents, and applications on a unified, governed lakehouse.
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About Databricks
Data engineers, analysts, and AI teams use Databricks to process large datasets, build reliable pipelines, and train models on a single governed platform. Users can run SQL analytics, serve ML predictions in real time, and deploy AI agents grounded in enterprise data. Its open lakehouse architecture provides consistent security and governance across analytical and operational workloads.
Skills
Candidate Availability
Required and preferred rules are kept separate and reflect the wording in the original posting.
About the Role
You will support R&D vice presidents by managing multi-time-zone calendars, coordinating cross-functional schedules and planning cycles, arranging travel and expenses, preparing meetings, and tracking actions. You will collaborate on office events, maintain confidential records, and provide assistant coverage as needed.
Requirements
- 5+ years of executive administrative experience.
- Gmail and Google Calendar expertise.
- Experience supporting multiple executives across time zones.
- Ability to prioritize competing executive demands and resolve scheduling conflicts.
- Ability to communicate with C-level Executive Assistants and external customer stakeholders.
- C1 English proficiency.
- Experience with meetings, events, travel logistics, budgets, vendor coordination, and interview scheduling.
- Experience identifying and driving process improvements.
- Interest in AI tools and workflow automation.
- Flexibility to occasionally support executives after regular office hours.
Responsibilities
- Manage and optimize calendars for R&D vice presidents and leaders.
- Coordinate scheduling across teams and organizations.
- Support engineering planning cycles, quarterly business reviews, and cross-team syncs.
- Manage expense and travel processes.
- Identify meeting preparation requirements.
- Support office events and team activities.
- Maintain records of meetings, events, and requests.
- Prepare briefing materials, agendas, and follow-up documentation.
- Track action items, follow-up loops, and meeting cadences.
- Provide coverage for other assistants.
- Handle confidential information with discretion.
- Build relationships with executive assistants and R&D stakeholders.
- Attend the Belgrade office daily when the primary executive is in Belgrade.
- Travel occasionally across EMEA.