Office Manager
Skills
About the Role
You will oversee and coordinate general office operations to ensure the office runs smoothly each day. You will supervise, mentor, train, and coach office management staff and delegate assignments to maximize productivity. You will implement and maintain office procedures and administrative systems, coordinate domestic and international travel bookings, manage the office budget, keep health and safety policies up to date, procure supplies and equipment, draft contracts and playbooks, organize maintenance to keep facilities and appliances operational, and report office progress to senior management while working with them to improve operations and procedures.
Requirements
- 5+ years of experience in a similar position
- Degree or professional experience in Administration or logistics
- Excellent command of written and spoken English
- Fluent in Wolof
- Strong administrative and organizational skills with experience managing complex office environments
- Proven track record dealing with external vendors and negotiating costs
Responsibilities
- Oversee and coordinate general office operations
- Supervise, mentor, train, and coach office management employees
- Implement and maintain office procedures and administrative systems
- Coordinate domestic and international travel including flights hotels and car rentals
- Manage the office budget
- Ensure health and safety policies are up to date
- Purchase and maintain office supplies equipment and furniture
- Draft contracts write office management playbooks and create management reports
- Organize maintenance to keep the office clean safe and appliances working
- Report office progress to senior management and improve office procedures
Benefits
- Health care insurance for employee and dependents
- Generous parental leave (26 weeks for mothers 4 weeks for fathers)
- Subsidized child care upon return to work
- Subsidized gym memberships and fitness classes
- Airtime reimbursement
- Free food