Office Manager
FNZ is a global wealth management platform provider.
About FNZ
FNZ describes itself as 'wealth's growth platform', providing a global, end-to-end wealth management platform that integrates modern technology, business operations, and investment operations within a regulated financial institution connected to a universe of investment products. The company serves banks, wealth managers, insurance companies, and asset managers, with over US$2.5 trillion in assets on platform and nearly 30 million end investors served through its clients. Its offerings span wealth management platforms, advisor tools and productivity solutions, asset management distribution, and trade and post-trade securities services, along with a data platform combining an Operational Data Store, Analytical Data Warehouse, and Aggregated Data Warehouse to power analytics, machine learning, and generative AI insights. FNZ has notable clients including Santander, Colonial First State (CFS), Vanguard, Aviva, and Swedbank, and in 2025 announced a global five-year strategic partnership with Microsoft to integrate Azure AI Foundry, Microsoft Fabric, GitHub Copilot, and Microsoft 365 Copilot across its platform and operations. FNZ is backed by major institutional shareholders including Caisse de dépôt et placement du Québec (CDPQ), CPP Investments, Generation Investment Management, and Motive Partners.
Skills
Candidate Availability
Required and preferred rules are kept separate and reflect the wording in the original posting.
About the Role
You will manage the daily operation of two Edinburgh offices and provide frontline administrative support. You will welcome visitors, cover reception, manage supplies, facilities, expenses, meetings, deliveries, events, communications, and safety checks while supporting regional projects and coordinating with global teams across time zones.
Requirements
- At least three years of experience in a similar role
- Working knowledge of Outlook, Teams, Word, Excel, and PowerPoint
- Relationship-building skills with employees, customers, and service providers
- Problem-solving ability
- Ability to manage varied tasks flexibly
- Strong internal and external client communication skills
- Understanding of confidentiality and discretion
- Excellent English proficiency
- First Aider or Fire Warden training is desirable
- Service-industry experience is desirable
Responsibilities
- Manage the Tanfield and West Register Street offices in Edinburgh
- Welcome guests and provide reception coverage
- Order office consumables, stationery, kitchen supplies, and safety-related facilities
- Conduct health and safety and compliance checks
- Record and control office expenses against allocated budgets
- Prepare expense reports
- Maintain tidy, secure office areas and meeting rooms
- Arrange meeting catering and refreshments
- Coordinate couriers and deliveries
- Maintain office equipment and appliances in working order
- Provide holiday coverage within the administrative team
- Manage office events and support Culture Clubs
- Coordinate office communications and updates
- Support projects required for smooth office operations
- Support the Divisional Head with effective office operations and regional projects
- Coordinate scheduling and communication across time zones and locations
- Maintain monthly health and safety checklists and respond to emergencies
- Apply global policies and initiatives consistently at the local level
