Office Coordinator

Skills

About the Role

You will be the welcoming face of the Charlotte office and ensure daily operations run smoothly with a positive and organized approach. You will manage office supplies and facilities, coordinate events, perform notarizations as needed, receive mail and deliveries, and support interviews and onboarding. You will communicate clearly and maintain security and compliance.

Requirements

• High school diploma required
• Associate’s degree preferred
• 1+ year of experience in office administration, administrative support, or a related role
• Ability to obtain a North Carolina Notary commission
• Proficiency with Google Mail and Google Calendar; intermediate Microsoft Excel and PowerPoint skills preferred
• Excellent verbal and written communication skills with a professional, positive, and customer-focused demeanor
• Strong organizational skills with exceptional attention to detail and the ability to prioritize tasks, manage multiple responsibilities, and work independently
• Ability to remain flexible and adapt quickly in a fast-paced, evolving environment
• Adhere to all company security policies and data handling procedures
• Complete mandatory security awareness training within required timeframes
• Promptly report any suspected security incidents or suspicious activity to the Security team
• Previous experience coordinating events is a plus
• Ability to lift up to 25 pounds
• Ability to work full-time, on-site in our Charlotte, North Carolina office, Monday through Friday

Responsibilities

• Greet all visitors and maintain a professional look for our Charlotte office, including upkeep of conference rooms and meeting preparation
• Maintain the inventory of office supplies, including stocking our kitchen and reordering groceries
• Support our operations team and serve as the local liaison to building management for maintenance concerns
• Assist in organizing and planning office and team events
• Support our Customer Operations team by performing notarizations as needed
• Receive mail and deliveries, scan and upload important documents, and send mail to other offices in a timely manner
• Coordinate, schedule interviews, and source prospective candidates across multiple Figure locations
• Provide an exceptional candidate experience from initial outreach to onboarding
• Assist with ad-hoc requests and projects as needed

Benefits

• Comprehensive medical, dental, and vision coverage, with 100% employer-paid premiums for employees and their dependents on select plans
• Company HSA, FSA, Dependent Care FSA, 401(k), and commuter benefits
• Employer-paid life and disability insurance
• 11 observed holidays and PTO plan
• Up to 12 weeks of paid family leave
• Continuing education reimbursement