Executive Assistant
webAI is a sovereign AI platform that lets organizations build, deploy, and operate custom AI on their own infrastructure. It serves enterprise teams across industries such as healthcare, manufacturing, financial services, aviation, public sector, and retail.
Projects
About webAI
webAI provides a full-stack, locally operated AI platform for enterprises seeking private, controllable AI. Its platform includes Navigator for building, training, and deploying custom models; Companion, an on-device AI assistant; Runtime for distributed workload orchestration; webFrame for optimized inference and training; Network for secure local connectivity; and a CLI for programmatic management. The company emphasizes data sovereignty, local deployment, predictable costs, and support for edge devices and private clusters.
Skills
About the Role
You will provide high-level administrative and operational support to three C-level executives. You will manage calendars, meetings, travel, briefing materials, agendas, and meeting notes. You will track project deliverables, deadlines, and action items; coordinate with technical, legal, operations, finance, and external stakeholders; maintain documentation; support onboarding and communications; and handle confidential information with discretion.
Requirements
- Bachelor’s degree in Business Administration, Public Administration, or a related field
- 2–5 years of administrative or operational support experience in a fast-paced environment
- Organizational skills and attention to detail
- Proficiency in Google Workspace and productivity tools including Slack, Notion, and Zoom
- Written and verbal communication skills
- Ability to prioritize multiple projects with tight deadlines
- Professionalism, discretion, and sound judgment in handling confidential matters
- Ability to anticipate needs and take initiative
Responsibilities
- Provide administrative and logistical support to three C-level executives
- Schedule meetings, manage calendars, and coordinate travel arrangements
- Prepare briefing materials, agendas, and meeting notes
- Track project deliverables, deadlines, and action items across departments
- Liaise with technical, legal, and operations teams to support contract execution, procurement, and compliance
- Maintain organized documentation and records
- Assist with expense tracking, purchase requests, and budget coordination
- Coordinate logistics for conferences, events, and external stakeholder engagements
- Support onboarding and internal communications for new hires
- Manage sensitive information with discretion and confidentiality
Benefits
- Comprehensive health, dental, and vision benefits package
- 401(k) match
- Equity options
- $200/month Health & Wellness stipend
- $500/year Function Health subscription
- Free parking for in-office employees
- Flexible Time Off
- Parental leave for eligible employees
- Supplemental life insurance