Personal Assistant / Executive Assistant

Skills

About the Role

You will provide high-level personal and administrative support to executive leadership. You will manage complex calendars, travel, executive communications, meeting preparation, expenses, and special projects. You will also support office operations, vendor coordination, document workflows, invoice processing, and cross-functional administrative activities.

Requirements

• 2–4+ years of experience as a Personal Assistant, Executive Assistant, or Administrative Assistant
• Administrative capability and experience coordinating schedules and travel
• Proficiency with Google Workspace, Microsoft 365, Slack, Zoom, and project management software
• Exceptional written and verbal communication skills
• Ability to interact confidently with senior stakeholders and board members
• Experience handling sensitive and confidential business data

Responsibilities

• Manage and optimize the executive’s complex calendar
• Serve as the primary contact and gatekeeper for executive leadership
• Organize executive, leadership, and board meetings
• Draft agendas, compile presentation decks, record minutes, and track action items
• Coordinate domestic and international travel, logistics, visas, and expense reconciliation
• Lead or assist with strategic special projects
• Provide day-to-day administrative support across office functions
• Coordinate office logistics, supplies, facilities, and vendor communications
• Maintain administrative workflows, filing systems, and document management systems
• Process office expenses, invoices, and administrative purchases
• Partner with HR, IT, Finance, and Legal on onboarding, offboarding, asset distribution, and policy compliance

Benefits

• Bonuses
• Paid time off, including birthday, work anniversary, and mental health leave
• Corporate discounts and employer perks
• Medical plans
• Retirement plans
• Regular company and social events