Office Manager
Public global power company that owns and operates electricity generation, regulated utilities, LNG infrastructure, renewable energy, and battery-storage assets.
About The AES Corporation
AES develops, constructs, and operates power-generation and distribution businesses, supplying affordable and sustainable power. Its portfolio includes solar, hydro, wind, natural gas, coal, battery storage, utilities, and LNG infrastructure.
Skills
Candidate Availability
Required and preferred rules are kept separate and reflect the wording in the original posting.
About the Role
You will manage daily office operations, workplace services, supplies, facilities requests, and workstation assignments. You will coordinate vendors, invoices, and service records; prepare offices for new hires; organize workplace events; communicate office procedures; and support visitors, reception, orientation, and onboarding activities.
Requirements
- At least 5 years of experience in office management, workplace operations, or senior administrative support
- Ability to work independently and exercise sound judgment
- Organizational and time-management skills
- Customer service and relationship-building skills
- Microsoft 365 proficiency, including Outlook, Word, Excel, PowerPoint, and Teams
- Written, verbal, and interpersonal communication skills
Responsibilities
- Manage daily office operations, including parking, mail, shipping, supplies, and cleaning services
- Oversee office and workstation assignments
- Maintain office procedures, documentation, and records
- Track and resolve office requests
- Maintain office amenities and supply inventory
- Coordinate workplace logistics, projects, new-hire readiness, and employee moves
- Manage vendors and service providers
- Coordinate vendor invoicing and payment processing
- Plan location-specific events and employee activities
- Communicate office updates and procedures
- Support visitors, reception, orientation, and workplace onboarding
- Maintain a safe, secure, clean, and welcoming office environment