Executive Assistant to CEO

Skills

About the Role

You will provide dedicated strategic and administrative support to a co-CEO in a fast-paced trading environment. You will manage the executive’s inbox, calendar, communications, and priorities; coordinate strategic initiatives, recruiting, documents, events, and stakeholder follow-ups; and prepare business summaries and briefings. You will use sound judgment, discretion, and attention to detail while adapting quickly to changing market and business needs.

Requirements

• Typing speed of 70+ WPM.
• Proficiency with Google Workspace, Slack, and Telegram.
• Ability to quickly learn new software and platforms.
• Comfort with AI-assisted tools and process automation.
• Experience in high-pressure, fast-moving environments.
• 5+ years of experience as an executive assistant or in similar high-touch support roles.
• Experience handling sensitive information.
• Excellent written and verbal communication skills.
• Business acumen and interest in the trading business.
• Exceptional attention to detail and sound judgment.

Responsibilities

• Manage high-volume inbox triage, routing, prioritization, and timely responses.
• Maintain and optimize the executive calendar, including meeting coordination and rescheduling.
• Serve as a communication hub between leadership and internal and external stakeholders.
• Provide strategic administrative support aligned with deal flow, business priorities, and operational needs.
• Maintain institutional knowledge of projects, relationships, and business context.
• Track business development and strategic initiatives through key stages.
• Follow up on partnerships and deals to maintain momentum.
• Identify bottlenecks and communicate status updates to stakeholders.
• Coordinate candidate pipeline management and scheduling for open positions.
• Maintain recruiting process integrity and timely candidate and hiring-team follow-up.
• Manage document preparation, review, and signature collection.
• Coordinate conference and industry-event registration and logistics.
• Maintain organized systems for time-sensitive administrative requirements.
• Curate, organize, and synthesize business information and learning materials.
• Prepare summaries and briefings for executive development and market understanding.

Benefits

• Performance bonus.
• Work schedule flexibility for personal needs with clear communication.
• Defined daily end time and an explicit expectation not to work overtime.
• Regular feedback.