OAS Administrative Associate
Oak Ridge National Laboratory (ORNL) is a U.S. Department of Energy national laboratory conducting multidisciplinary research in computing, AI, energy, materials, nuclear science, neutron science, isotopes, and national security.
Funding history
Investors
About Oak Ridge National Laboratory
ORNL is a government-owned, contractor-operated U.S. Department of Energy research laboratory in Oak Ridge, Tennessee. UT-Battelle operates ORNL for DOE; the laboratory currently provides AI and high-performance-computing capabilities alongside science and engineering research infrastructure.
Skills
Candidate Availability
Required and preferred rules are kept separate and reflect the wording in the original posting.
About the Role
You will manage communications and calendars, coordinate interviews and site access, support managers and teams, prepare proposals and presentations, arrange travel, maintain records, handle sensitive information, provide phone coverage, and assist other administrative staff.
Requirements
- High school diploma or GED
- Excellent verbal and written communication skills
- Ability to interact diplomatically and tactfully with people at all levels
- Ability to work varying schedules, including shifts starting as early as 7:00 a.m.
- Ability to learn and perform varied tasks
- Ability to manage multiple tasks in a fast-paced environment
- Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
- Complete a Microsoft skills assessment if selected for an interview
Responsibilities
- Manage incoming and outgoing information
- Maintain calendars for appointments, meetings, and conferences
- Coordinate onsite interviews, conference rooms, documents, and site access
- Support management and teams by gathering and disseminating information
- Prepare proposals, reports, and presentations
- Arrange domestic and international travel
- Establish and manage records systems
- Handle sensitive and personally identifiable information according to procedures
- Provide phone coverage for internal departments
- Assist other administrative support staff
Benefits
- Medical plans
- Retirement plans
- Flexible work hours
- On-site fitness facilities
- Banking facilities
- Cafeteria facilities
- Prescription drug plan
- Dental plan
- Vision plan
- 401(k) retirement plan
- Contributory pension plan
- Life insurance
- Disability benefits
- Parental leave
- Legal insurance with identity theft protection
- Employee assistance plan
- Flexible spending accounts
- Health savings accounts
- Wellness programs
- Relocation assistance
- Employee discounts