Executive Assistant to the Chief Executive Officer
Flow Traders is a global technology-enabled multi-asset liquidity provider and market maker.
About Flow Traders
Flow Traders provides continuous on-exchange and off-exchange liquidity across exchange-traded products, fixed income, FX, commodities, and digital assets using proprietary trading technology. Its digital-assets business, active since 2017, includes crypto ETP market making, OTC trading, liquidity provision, and DeFi connectivity.
Skills
Candidate Availability
Required and preferred rules are kept separate and reflect the wording in the original posting.
About the Role
You will provide high-level administrative and strategic support to the Chief Executive Officer. You will manage a complex international calendar, communications, travel, senior meetings, and confidential information. You will coordinate briefing materials, expenses, board activities, and cross-functional projects while proactively resolving scheduling conflicts.
Requirements
- At least 5 years of experience as an Executive Assistant
- Experience supporting a CEO, C-suite, or Management Board executive
- Experience in financial services, trading, or a fast-paced international environment is preferred
- Calendar management, organisation, and prioritisation skills
- Experience managing complex schedules and international travel
- Strong judgement and ability to take initiative independently
- Interpersonal and communication skills for working with senior stakeholders
- Discretion, integrity, and professionalism with confidential information
- Ability to manage shifting priorities and work under pressure
- Attention to detail, ownership, and follow-through
- Advanced proficiency with Microsoft Office Suite, Claude, Copilot, and SharePoint
- Excellent written and verbal English communication skills
- Ability to work five days per week in the office and flexible hours
Responsibilities
- Manage the CEO’s complex calendar, communications, and international travel across multiple time zones
- Prioritize competing demands and act as a trusted gatekeeper for the CEO
- Coordinate senior-level meetings, business trips, and roadshows, including agendas, itineraries, logistics, and briefing materials
- Anticipate scheduling conflicts and changing priorities and adjust plans proactively
- Coordinate agendas, pre-reads, presentations, and relevant meeting materials
- Liaise between the CEO, Management Board, internal teams, and external stakeholders
- Handle confidential and sensitive information discreetly and professionally
- Support board meetings, offsites, and strategic or cross-functional projects
- Manage expenses, invoices, and approvals accurately
- Collaborate with other Executive Assistants to provide support and coverage
- Provide flexibility and responsiveness outside standard working hours when required
Benefits
- Annual discretionary profit share
- Daily catered lunch, coffee, and stocked kitchen and snack bar
- In-house bar and lounge with arcade, table tennis, billiards, and game consoles
- Company boat
- In-house gym and personal trainer sessions
- Bi-weekly massages
- Annual company trip and company events
- Global rotations across offices worldwide
- Discretionary variable compensation
- Employee volunteer programs and charity support initiatives
- Wellbeing programs
Hiring Process
Submit a CV and cover letter; interview with a recruiter; interview with the potential team by video or in person; final interview with the hiring manager, including meeting the team and experiencing the office.
