Executive Assistant

Skills

About the Role

You will provide administrative support to site leadership by coordinating meetings, agendas, minutes, travel, expenses, communications, events, and records. You will also support investment operations through background checks, AI-assisted data synthesis, meeting preparation, due diligence coordination, and inquiry follow-up.

Requirements

• 2+ years of administrative or executive support experience
• English and Romanian communication skills
• Familiarity with AI tools
• Microsoft Office Suite proficiency
• Google Workspace proficiency
• Event planning or project management experience
• Business judgment and stakeholder communication skills

Responsibilities

• Provide administrative support, including meeting scheduling, agendas, minutes, and action-item follow-up
• Coordinate travel arrangements, expense reports, and logistics
• Manage correspondence, reports, and presentations
• Organize on-site and virtual events, town halls, and leadership meetings
• Maintain accurate leadership records, files, and documentation
• Act as a liaison between site leadership and internal and external stakeholders
• Support internal communications and employee engagement initiatives
• Handle confidential information professionally
• Support the investment process with the designated leadership member
• Conduct background information checks on investment-deck teams
• Use AI tools to synthesize and summarize data
• Prepare materials for investment meetings, calls, and due diligence
• Monitor and follow up on investment opportunity inquiries

Benefits

• Private health insurance
• Gym reimbursement
• Flexible time off
• In-office group meals
• Books and audiobook subscription with Bookster