Executive Assistant
Flow Traders is a global technology-enabled multi-asset liquidity provider and market maker.
About Flow Traders
Flow Traders provides continuous on-exchange and off-exchange liquidity across exchange-traded products, fixed income, FX, commodities, and digital assets using proprietary trading technology. Its digital-assets business, active since 2017, includes crypto ETP market making, OTC trading, liquidity provision, and DeFi connectivity.
Skills
Candidate Availability
Required and preferred rules are kept separate and reflect the wording in the original posting.
About the Role
You will manage the CEO’s complex calendar, communications, and international travel. You will coordinate senior meetings, trips, roadshows, agendas, logistics, and briefing materials. You will anticipate changing priorities, prepare meeting materials, liaise with internal and external stakeholders, handle confidential information, support board activities and projects, and manage expenses and approvals.
Requirements
- At least 5 years of Executive Assistant experience
- Experience supporting a CEO, C-suite, or Management Board executive
- Experience with complex calendar management and international travel
- Strong organization, prioritization, interpersonal, and communication skills
- Discretion, integrity, and professionalism with confidential information
- Advanced proficiency in Microsoft Office, Claude, Copilot, and SharePoint
- Excellent written and verbal English
- Ability to work five days per week in the office and flexible hours
Responsibilities
- Manage the CEO’s complex calendar, communications, and international travel
- Prioritize competing demands and protect the CEO’s time
- Coordinate senior-level meetings, business trips, and roadshows
- Prepare agendas, itineraries, logistics, briefings, pre-reads, and presentations
- Anticipate and resolve scheduling conflicts and changing priorities
- Liaise between the CEO, Management Board, internal teams, and external stakeholders
- Handle confidential and sensitive information discreetly
- Support board meetings, offsites, and strategic projects
- Manage expenses, invoices, and approvals
- Coordinate with other Executive Assistants to provide coverage
- Provide flexibility outside standard working hours when required
Benefits
- Daily catered lunch, coffee, and stocked kitchen and snack bar
- In-house bar and lounge with arcade, table tennis, billiards, and game consoles
- Company boat
- In-house gym and personal-trainer sessions
- Bi-weekly massages
- Annual company trip and events
- Global rotations across offices worldwide
- Annual discretionary profit share
- Comprehensive benefits