Executive Assistant
Databricks is a data and AI platform that lets organizations build analytics, AI agents, and applications on a unified, governed lakehouse.
Maintainer signals as of 9/25/2026
Funding history
Investors
About Databricks
Data engineers, analysts, and AI teams use Databricks to process large datasets, build reliable pipelines, and train models on a single governed platform. Users can run SQL analytics, serve ML predictions in real time, and deploy AI agents grounded in enterprise data. Its open lakehouse architecture provides consistent security and governance across analytical and operational workloads.
Skills
Candidate Availability
Required and preferred rules are kept separate and reflect the wording in the original posting.
About the Role
You will support multiple R&D leaders by managing complex calendars, coordinating cross-functional scheduling, and preparing materials for leadership meetings. You will manage travel and expenses, track actions and requests, support planning cycles and office events, coordinate leadership visits, and handle confidential information with discretion.
Requirements
- 5+ years of executive administrative experience
- Advanced Gmail and Google Calendar calendar-management skills
- Experience supporting multiple executives across time zones
- C1 English proficiency
- Experience planning meetings, events, travel logistics, budgets, vendor coordination, and interview scheduling
- Willingness to travel occasionally
- Interest in AI tools and workflow automation
- Ability to make independent decisions and manage competing priorities
Responsibilities
- Manage and optimize complex multi-time-zone calendars for R&D leaders
- Coordinate scheduling across teams and organizations
- Support engineering planning cycles, quarterly business reviews, and cross-team syncs
- Manage end-to-end expense and travel processes
- Prepare briefing materials, agendas, and follow-up documentation for executive meetings
- Track action items, follow-up loops, and meeting cadences
- Coordinate office events and team activities with Belgrade site operations
- Maintain accurate records of meetings, events, and requests
- Provide support for visiting leadership and other assistants
- Handle confidential information with discretion