Executive Assistant

Skills

About the Role

You will support two senior executives by managing overlapping calendars, coordinating work travel, planning offsites and team events, preparing related communications and pre-reads, and handling confidential information. You will balance changing priorities across both organizations and take on projects that reduce workload for the broader team.

Requirements

• Bachelor's degree
• At least 5 years of experience
• Administrative experience supporting a C-suite or senior executive at a company or large organization
• Experience managing high-volume executive calendars and schedules
• Ability to work onsite at least 3 days per week in the Palo Alto office
• Ability to handle confidential and sensitive information with discretion
• Ability to learn organizational tools including Asana and AI tools such as Claude
• Proficiency with Google Suite and standard office software

Responsibilities

• Manage complex overlapping calendars for two executives
• Protect executive time, resolve scheduling conflicts, and anticipate scheduling issues
• Coordinate work-related travel, flights, hotels, and itineraries
• Plan and execute Tech Center offsites and recurring team events
• Coordinate venues, catering, agendas, content, and day-of logistics
• Coordinate pre-reads and communications for social events and all-hands meetings
• Complete scoped projects such as reorganizing shared documentation
• Communicate with internal teams, external partners, and scientific staff on behalf of executives
• Balance changing priorities across two teams

Benefits

• Annual discretionary bonus