Associate Facilities Coordinator
Shield AI is a U.S. defense-technology company developing AI-powered autonomy software and autonomous aircraft for military and allied operations.
Funding history
Investors
About Shield AI
Shield AI builds Hivemind, an end-to-end AI-pilot and mission-autonomy software platform for resilient operations in GPS- and communications-denied environments, alongside aircraft and simulation products including V-BAT, X-BAT, and Aechelon.
Skills
Candidate Availability
Required and preferred rules are kept separate and reflect the wording in the original posting.
About the Role
You will serve as the first point of contact for visitors, manage front desk operations, coordinate access and meetings, support office administration and facilities needs, work with vendors, and maintain records while working on-site during posted hours.
Requirements
- High school diploma or equivalent
- 1–3 years of experience in a front desk, receptionist, or administrative role
- English and Ukrainian communication skills
- Microsoft Office or Google Workspace proficiency
- Multitasking and prioritization skills
- Organizational skills and attention to detail
Responsibilities
- Greet and assist visitors
- Manage emails and general inquiries
- Coordinate visitor access, badging, and check-in
- Maintain front desk organization and readiness
- Schedule meetings and manage conference room bookings
- Support mail distribution, deliveries, and supply inventory
- Coordinate vendors and service providers
- Assist with office events and meetings
- Partner with Facilities, IT, and Security to support workplace needs
- Maintain records and handle sensitive information
Benefits
- Bonus
- Equity
- Temporary benefits package after 60 days of employment