Accounts Payable (AP) Specialist

Skills

About the Role

Manage full-cycle accounts payable and purchase order administration, including invoice verification, payment batches, payment schedules, vendor records, employee expense reports, AP aging reconciliation, purchase order records, and communication with vendors and departments.

Requirements

• High attention to detail
• Ability to enter data accurately
• Strong mathematical skills
• Proficiency in accounting principles and practices
• Proficiency with NetSuite and Microsoft Office
• Strong organizational skills
• Ability to manage multiple tasks in a fast-paced environment
• Effective oral, written, and interpersonal communication skills
• Excellent work ethic and dependability
• Ability to work independently and in a team environment

Responsibilities

• Manage full-cycle accounts payable functions
• Enter invoices and verify them against purchasing documents
• Prepare weekly payment batches
• Ensure payments comply with purchasing policies and procedures
• Maintain payment schedules
• Reconcile and review accounts payable aging
• Obtain vendor and contractor documentation including W-9s and payment or banking details
• Process employee expense reports
• Support timely reimbursement of approved expenses
• Maintain vendor, merchant, and account information
• Maintain organized accounts payable documentation
• Review and receive purchase orders
• Maintain purchase order records and logs
• Communicate purchase order status and open balances

Benefits

• Performance-based incentives
• Equity participation
• Medical coverage
• Dental coverage
• Vision coverage
• Paid time off
• Flexible work arrangements
• Professional development opportunities