Project Coordinator Finance Transformation
Shield AI is a U.S. defense-technology company developing mission-autonomy software and autonomous aircraft for military and allied operations.
Funding history
Investors
About Shield AI
Founded in 2015, Shield AI builds Hivemind autonomy software and V-BAT and X-BAT aircraft for operations in contested, GPS- and communications-denied environments. Its current site also presents Aechelon synthetic-reality simulation and Vision Systems detection and tracking products.
Skills
Candidate Availability
Required and preferred rules are kept separate and reflect the wording in the original posting.
About the Role
You will coordinate meetings, workshops, schedules, trackers, project documentation, governance materials, resource onboarding, collaboration spaces, stakeholders, partners, and vendors for Oracle ERP implementation and Finance Transformation initiatives. You will track risks, issues, dependencies, change requests, testing, cutover readiness, go-live activities, stabilization, and portfolio governance.
Requirements
- 2+ years of experience in project coordination, project administration, or a related role
- Organizational and time-management skills with attention to detail
- Proficiency with Microsoft Teams, Outlook, Excel, PowerPoint, SharePoint, and similar collaboration and project tracking tools
- Written and verbal communication skills
- Ability to manage multiple priorities in a fast-paced environment
- Local Bay Area residence and willingness to commute to San Mateo, California
Responsibilities
- Coordinate project meetings, workshops, working sessions, logistics, materials, calendars, and follow-up actions
- Maintain project schedules, milestone trackers, action logs, RAID logs, and status reporting artifacts
- Prepare agendas, document decisions and action items, and track completion
- Draft, organize, and distribute project documentation, status reports, presentations, governance materials, and communications
- Support project resource onboarding, access requests, documentation distribution, and workspace setup
- Manage SharePoint sites or similar collaboration spaces
- Coordinate meetings and deliverables with internal stakeholders, implementation partners, and vendors
- Track risks, issues, dependencies, change requests, and program progress
- Support planning, execution, testing coordination, cutover readiness, go-live activities, and stabilization for Oracle ERP
- Support portfolio roadmaps, dashboards, governance materials, change management, and adoption activities
Benefits
- Bonus
- Equity
- Temporary benefits package after 60 days of employment