People Operations Coordinator

Skills

About the Role

You will own the employee lifecycle from interview scheduling through a new hire’s first weeks. You will design and run onboarding, coordinate recruiting logistics, manage compliance steps and HRIS records, support offboarding, and plan team gatherings. You will improve operational systems and automate repetitive work while keeping candidates, new hires, and internal stakeholders informed.

Requirements

• 2+ years in recruiting coordination, people operations, HR, or a similar coordination role
• Experience managing background checks, I-9 verification, employee records, and HRIS setup
• Ability to manage sensitive information discreetly
• Cross-functional coordination and follow-through
• Experience with Google Calendar, Slack, and Notion
• Ability to handle high-volume work efficiently
• Ability to work in person in the San Francisco office

Responsibilities

• Design first-day schedules and onboarding experiences
• Set up desks, equipment, accounts, and tool access with IT
• Coordinate payroll, benefits enrollment, expense tools, company cards, and office access
• Complete background checks, I-9 verification, employee records, and HRIS setup
• Identify and track immigration and visa needs
• Maintain and improve the onboarding system
• Support offboarding by recovering equipment and removing access
• Own interview scheduling across open roles
• Book travel and host candidates for onsite interviews and work trials
• Maintain candidate records and pipeline hygiene in Ashby
• Manage scheduling timelines and SLAs
• Automate repetitive operational work with AI tools
• Plan and run team onsites and offsites

Benefits

• Equity
• Professional development budget
• Team off-sites
• Conferences