Office Manager
Marqeta is a card-issuing and payment-processing technology company. Its platform helps fintechs, financial institutions, and technology companies build and manage debit, credit, prepaid, and virtual card programs.
About Marqeta, Inc.
Marqeta provides a modern, API-driven card issuing platform for embedded payment and financial-service experiences. It offers card issuing and processing, virtual cards, Just-in-Time funding, dynamic spend controls, PCI-compliant widgets, fraud and risk tools, tokenization, data insights, and program management. Its customers use the platform for consumer and commercial payments, digital banking, credit, supplier payments, expense management, and commercial banking solutions.
Skills
About the Role
You will manage day-to-day office operations, procedures, supplies, deliveries, stock, vendors, service providers, and the office budget. You will plan and deliver office events within budget; coordinate office equipment with IT; support visitors and employee office queries; and keep emergency plans and first-aid supplies current. You will act as the main contact for WeWork reception, visiting Executive Team members, and their Executive Business Partners. You will support new-hire onboarding by arranging access passes, office tours, and new-hire kits. You will also handle ad hoc projects and attend required team meetings.
Requirements
- Proven experience as an Office Manager, Front Office Manager, or Administrative Assistant
- Knowledge of office administrator responsibilities, systems, and procedures
- Experience with Google Suite and Slack
- Fluency in English and Polish
- Time management, multitasking, prioritization, organization, planning, attention to detail, and problem-solving skills
Responsibilities
- Plan, manage, and execute office events within budget
- Oversee office operations and procedures
- Liaise with vendors, order supplies, coordinate deliveries, and manage stock levels
- Manage the relationship with WeWork reception and promote WeWork events
- Manage the office budget
- Coordinate with the Workplace team to maintain policy and procedure continuity
- Coordinate office equipment with IT and manage vendor and service-provider relationships
- Support visitors
- Maintain fire and emergency plans and stock first-aid kits
- Address employee queries about office management issues
- Handle ad hoc projects
- Participate in required team meetings
- Support visiting Executive Team members and coordinate with their Executive Business Partners
- Support recruiter-led onboarding through access passes, office tours, and new-hire kits
Benefits
- Monthly stipend for home office equipment and connectivity
- Pension Scheme (PPK) provided by Allianz
- In-office drinks and snacks
- Wellness room
- Dedicated barista
- Onsite community events