Office Manager and Executive Assistant

Skills

About the Role

You will support office operations including maintaining a clean welcoming office, stocking supplies, coordinating meetings and mail, managing calendars, coordinating with vendors and service providers, and handling day to day coordination tasks. You will assist with scheduling travel arrangements inbox management document preparation and light research. You will coordinate logistics for meetings guests and external engagements. You will handle personal errands as needed.

Requirements

• Strong organizational skills and attention to detail
• Comfortable managing multiple priorities simultaneously
• Strong communication and interpersonal skills
• Ability to work independently and proactively identify needs
• High emotional intelligence and discretion

Responsibilities

• Maintain a clean, organized, and welcoming office environment throughout the day
• Stock and organize office supplies, snacks, beverages, and kitchen inventory
• Ensure meeting rooms and common spaces are guest-ready at all times
• Manage incoming mail, deliveries, and package organization
• Coordinate with vendors, building management, cleaners, and service providers
• Help maintain calendars for shared office resources and meeting spaces
• Provide support to leadership and team members on day-to-day coordination tasks
• Manage calendars, scheduling, and meeting coordination for leadership
• Coordinate travel arrangements, reservations, and itineraries
• Handle personal errands, appointments, and administrative tasks as needed
• Track action items, deadlines, and follow-ups across workstreams
• Assist with inbox management, document preparation, and light research
• Coordinate logistics for meetings, guests, and external engagements